Mandatory Tools & Artefacts · National Framework stream
AI Use Case Register + Accountable Official
Updated 2 Sept 2026
A register of AI use cases with a named Accountable Official is the spine of the assurance regime — without it, nothing else can be evidenced. It is a hard requirement for non-corporate Commonwealth entities under DTA Policy v2.0. Under the National Framework it is recommended practice that each state and territory adopts through its own policy, so the exact wording varies by jurisdiction.
Key obligations
- Maintain a register of all AI use cases (in development, in production, retired).
- Risk-tier each use case using a consistent methodology.
- Name an Accountable Official with authority to pause or withdraw a system.
- Report incidents and near-misses through agreed channels.
- Publish a high-level transparency statement covering AI use.
Key dates
- 15 Dec 2025Mandatory for non-corporate Commonwealth entities under DTA Policy v2.0.
- VariesState and territory timing depends on each jurisdiction's own adopting policy.
Who is affected
- All non-corporate Commonwealth entities.
- State and territory agencies, through their own jurisdictional policies.
- Service providers running AI on behalf of agencies — expect to feed the register.